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Policies

Eligibility and Study Abroad Requirements
  • Foreign program must be approved by the Study Away Office
  • Completion of the online study abroad application and all supporting materials (Letters of recommendation from two faculty members, essay questions, and course approval from Academic Advisor/Program Director.
  • Individual appointment with the Study Abroad program manager, or attend one of our approved program advising sessions.
  • Certification from the Office of Student Life that the student is not on disciplinary probation
  • Completion of 60 credits prior to departing for a summer/semester/year-long program. (The completion of 60 credits may apply for participation in short courses; see guidelines by course.)
  • A minimum cumulative GPA of 2.5 (Please note: many foreign institutions may require a higher GPA of 2.75 or 3.0) and certification that the student is not on academic probation.

Additional documents and/or a portfolio of work may be required and will be noted on the Study Away application.

Standards of Conduct

Generally, the University defines prohibited conduct for which a student may be held responsible as follows:

1.     Acts of academic dishonesty or misconduct including, but not limited to, cheating, computer theft, stealing and plagiarism.

2.     Acts of non-academic dishonesty, including, but not limited to, theft, attempted theft, possession of stolen property, forgery, and falsification of information provided to any University official or agent.

3.     Physical or sexual assault or any other conduct which threatens the physical or psychological health and safety of any person (including the person committing the act) or the sanctity of the campuses.

4.     Damage to University public, private or personal property.

5.     Violation of policies as described in the Student Handbook, the current Catalog, and the Study Away Handbook(s), and all other rules governing University facilities, documents and services.

6.     Intentional disruption or obstruction of teaching, research, administration, disciplinary procedures, other activities or activities authorized to take place on University properties.

7.     Disorderly conduct, including acts which breach the peace, and/or are lewd, indecent or obscene.

8.     Failure to comply with directions of University, local, state or national officials performing official duties.  This shall include failure to give proper identification when requested.

9.     Violation of a student’s rights or privileges and verbal or written harassment, discrimination, abuse and/or disrespect to any person.

10.  Violation of the statutes, laws, ordinances and/or regulations of the city of Philadelphia, Commonwealth of Pennsylvania, or other cities, states and nations while abroad, and the United States of America.

The following behaviors are specifically prohibited in the Philadelphia University community.  Faculty, administrators, contracted employees and students may not:

Use, possess, manufacture, distribute, dispense or sell illegal drugs or drug paraphernalia on University premises or in University-owned vehicles.
Use, possess, manufacture, distribute, dispense or sell a controlled substance on University premises unless otherwise authorized.
Store in a locker, desk or other repository on University premises any illegal drug, drug paraphernalia or any controlled substance whose use is unauthorized.
Be under the influence of an unauthorized substance or illegal drug on University premises or in University-owned vehicles.
Use alcohol to the extent that it adversely affects the performance of the employee or student.
Use alcohol to the extent that the safety to self or others on the campus is jeopardized.

The prohibited behaviors listed above, and as published in the Philadelphia University Student Handbook, apply to all members of the University community, including those abroad.

Participation in study abroad at the university is not a right.  Rather, it is a privilege extended to qualified applicants.  Students must meet certain expectations and eligibility criteria, as well as exercise responsible judgment and behavior. 

Application to and acceptance into the study way program is separate from admission to Philadelphia University. 

When students accept their admission to the study abroad program, they agree to abide by the policies and regulations set forth in this Study Abroad handbook, the university’s current academic catalog, the university’s current Student Handbook and other relevant university publications.

 

Statement of Social Behavior

Due to its very nature, study abroad requires students to comport themselves in a mature and responsible manner.  It asks them to perform with academic distinction in a foreign environment that can engender intellectual stimulation and personal and cultural enrichment on the one hand, and seductive distraction, risks and even danger on the other.  Good judgment and responsible behavior, thus, is essential; not only for your own personal growth, enrichment and safety but that of your fellow students and friends.  At a minimum, you are expected to:

Comply with local laws and regulations
Abide by host (foreign) university policies and regulations (including local housing regulations and policies), and
Adhere to the social patterns of local housing placement and the local community.

Any behavior that in the judgment of the Office of the Dean of Students in conjunction with the Study Abroad Office causes pain or discomfort to others, or which reflects discredit on the individual or upon the University, is considered unacceptable, and may subject the offender(s) to immediate administrative action by the Office of the Dean of Students in conjunction with the Study Abroad Office including, but not limited to, immediate dismissal from the study abroad program.

Students who are dismissed from their study abroad program will be:

Withdrawn from their courses overseas and awarded the grade of "F" for each course.

Removed from their program-provided housing, and expected to return to the United States as soon as possible, and at their own cost.

Students dismissed from their studies abroad may, in separate administrative action, also be withdrawn from the University depending upon the severity of the infraction.

Students dismissed from their studies abroad are not entitled to any refund of unused fees.

To protect the integrity of Philadelphia University, its Study Abroad programs, and the various individuals and entities that the university relies upon abroad, in addition to the rights, safety and well-being of the university’s students and the citizenry at large (both foreign and domestic), the Office of the Dean of Students in conjunction with the Study Abroad Office reserves the right to pursue separate sanctions against offenders under the university’s judicial system in the event that they are permitted to continue as students at Philadelphia University.
 
Examples of unacceptable student behavior while on study abroad that may lead to immediate administrative action by the Office of the Dean of Students in conjunction with the Study Abroad Office include, but are not limited to:

·       Illegal drug use

·       Alcohol abuse

·       Violence or vandalism

·       Failure to attend classes and/or other required academic activities

·       Unauthorized absence from the study abroad program

·       Unauthorized changes in housing

·       Arrest for infractions of local laws

·       Other violations of Philadelphia University policies.

 

Policy on Alcohol and Other Drugs

Philadelphia University is required by law to inform students of the sanctions which may be imposed upon them if they violate federal, state or local laws regarding the unlawful possession, use or distribution of illegal drugs or alcohol.  In addition, Philadelphia University is required to inform students of the standards of conduct, University penalties, health risks and counseling options as they pertain to substance abuse.  All members of the Philadelphia University community are hereby notified of the primary components of the Substance Abuse Prevention Policy in compliance with the Drug-Free Schools and Community Act (DFSCA) of 1989.

Complete details of the University’s policy on alcohol and other drugs as required by DFSCA is contained in the Philadelphia UniversityStudent Handbook.
The policy is also available online.
Students are required to familiarize themselves with this policy before departing to study abroad, and – by signing the required “Assumption of Risk and Release” form - have agreed to adhere to the policies.

·       The following discusses related and additional issues directly impacting students studying abroad.

Alcohol Policy

As an institution of higher education, Philadelphia University wishes to promote the educational purposes of the University in all activities and to establish in our students a professional level of behavior and personal deportment that is concurrent with those educational objectives.  In light of problems of alcohol abuse in our society, the University seeks to encourage a social life that does not emphasize the role of alcoholic beverages in either private or group activities and yet allows students of legal age some opportunity to develop good habits for moderate and appropriate drinking.

 The laws and statutes of the Commonwealth of Pennsylvania regulate the possession and consumption of alcoholic beverages on the campuses of Philadelphia University, and at University-related events.  Abroad, students must abide by the laws and customs of their host nation, city and academic institutions.

Housing Policy
University-provided housing abroad is considered university residential campus housing and is subject to the Philadelphia University Student Code of Conduct found in the Philadelphia University Student Handbook and amended here, and Paragraph I (“Personal and Academic Conduct”) of the Philadelphia University Study Abroad Program “Assumption of Risk and Release” form required of all Study Abroad applicants.

 Students are reminded that as registered participants in the Study Away Program, they remain students of Jefferson (Philadelphia University + Thomas Jefferson University)  - East Falls Campus while abroad.

Withdrawal Policy
Students who take a leave or withdraw from the University either before or after a Study Away semester commences are responsible for the non-refundable University fees, e.g. Study Away fee, as well as for the full amount of any cancellation fees charged by the Study Away institution or provider.   (Fees are posted and updated on the individual programs' website and accessible through the website link on the program page) Students who take a leave or withdraw after a semester commences are subject to the terms of the University’s Withdraw Policy pertaining to tuition and the policies and procedures pertaining to the student’s University and non-University financial aid.  Withdrawals after a semester commences may prompt repayment of non-University loans.

Students who must withdraw from a semester-long study abroad or a faculty-led short-course for valid immigration reasons will be refunded or not be charged their Study Away administrative fee.
 
The University offers Tuition Insurance through a third-party vendor.  Student may either opt-in and renew annually or opt-out of this insurance policy.  The insurance covers circumstances in which a student must withdraw from the University due to a serious illness or accident.  Claims are filed directly with the vendor.  In the absence of the insurance, the University’s Withdraw Policy and billing are in effect.

Tuition Policy
Tuition and housing are billed through Jefferson (Philadelphia University + Thomas Jefferson University)  - East Falls Campus like a semester on campus. There is no additional fee to apply or program deposit. All Jefferson (Philadelphia University + Thomas Jefferson University)  - East Falls Campus students who participate in our Study Abroad Program will pay Jefferson (Philadelphia University + Thomas Jefferson University)  - East Falls Campus tuition and most financial aid remains in effect. However, if you select a program with tuition greater than that of Jefferson - East Falls Campus, you are responsible for paying the difference.  Cost of housing varies by program, and typically costs between $3,500 and $6,000. If you withdraw after committing to the program, fees for withdrawal can apply. All students who have university issued Financial Aid can use it to support a portion of their study abroad bill. 

Note:  The Study Away Office cannot answer specific questions about your financial aid package or eligibility.  These questions MUST be directed to Lisa Cooper in the Financial Aid Office.  She can be reached at CooperL@philau.edu.

If you are studying at Jefferson (Philadelphia University + Thomas Jefferson University)  - East Falls Campus under The Tuition Exchange Program or if you are the dependent of a Jefferson (Philadelphia University + Thomas Jefferson University)  - East Falls Campus Faculty or staff person, other financial policies apply. Please schedule an appointment with the Study Abroad manager to discuss your options. 

Understand and Plan for additional expenses
There is an $800 non-refundable administrative fee and required travel health insurance that will also be included in your Jefferson (Philadelphia University + Thomas Jefferson University)  - East Falls Campus bill for your semester abroad.
Information regarding additional costs (visa fees, airfare, food, etc.) can be found in your program’s printed brochure or on the foreign program's website. The study abroad provides "cost sheets" to help you budget.

Summer Term Abroad
Summer Abroad Students will pay the tuition charged by the foreign university, Study AwayAdministrative Fee of $500, and international health insurance ($13 per week).Like the semester, institutional fees are billed through Jefferson (Philadelphia University + Thomas Jefferson University)  - East Falls Campus and other costs such as airfare and meals would be paid out of pocket. While there may be program specific scholarships, students should discuss their aid package with the financial aid office before applying any aid to their summer bill. Availability of aid is determined by number of credits and their academic year aid package.