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Guidelines for GEOs (non-credit sponsored travel)

Global Enrichment Opportunities (GEOs) are non-credit-bearing travel experiences led by a Jefferson, East Falls campus faculty member.  Co-curricular in nature, they include a service learning or hands-on experience in a discipline.    It is strongly recommend that faculty interested in GEOs meet with the Director of Study Away the semester before the GEO will occur.
Faculty leading or supervising GEOs are required to follow the following guidelines.
At least 8 weeks in advance, Faculty must notify the Study Away Office about plans for organized non-credit student travel to allow for health insurance and immigration processes.  At this time, the Study Away Office will provide required itinerary templates to the faculty leader.
The faculty leader is responsible for organizing the travel with an external partner or provider, per the University Travel Policies.  S/he will work with the College Manager of Academic Operations on all vendor payment and student billing.  The MAO may consult with the Study Away Office on these matters. 
3 weeks before the departure, the faculty member must provide to the Study Away Office:

Roster of students, faculty, and chaperones who are traveling, emergency contact, and passport information for all participants.
Travel itinerary including vendor contact information.
Completed health insurance roster to submit for GEOBlue
Administrative Staff Contact in the Faculty’s College responsible for financial processes for the GEO, such as working with business office on purchase requisitions and bursar on invoicing and billingThe Study Away Office will provide access to the online Study Away application software (Terra Dotta) to assist the faculty in collection of data and dissemination of information to participants.  

The Study Away Office will provide faculty with: 
1.   University’s Travel Insurance documentation and Emergency Action Card
2.   A copy of the University’s Emergency Operations Plan for Faculty-led Short-Courses and International Trips
3.   An overview of the State Department's registration process.   Registration is required. 
4.     Signed letters of enrollment on university letterhead. 
Information about Visas and Passports for Domestic and International students:
Domestic students may consult with Madeleine Wilcox in the Study Abroad on issues related to passports and visas for non-semester-long travel.
International students, i.e. students with F1 visas, are REQUIRED to meet with Hannah Bar-Giora in the International Student Programs at least 8 weeks in advance.  
Visas for non-US citizens require longer lead times and are not guaranteed.   In addition to travel visas, all US immigration paperwork must be in place prior to departure to ensure re-entry to the US.  

Important: Students on GEOs must apply for any required visas independently (directly at consulate or embassy) or through a visa service) if their GEO’s travel provider does not offer services. Students are responsible for gathering and completing all visa application materials, scheduling consular appointment, and receipt of any required visas in time for scheduled travel.